Streamline your Utility Bill Management

Cut significant time and errors from repetitive spreadsheet tasks with intelligent automation

Auto-extract data to process utility bills in minutes, not hours

Eliminate manual data entry and errors

Automated matching of utility bills to properties

Generate and send tenant invoices automatically

Instant anomaly detection, advanced cost and usage analytics, and more...

... and property analytics, bill anomaly detection, and more

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No payment details required

Bank level encryption (AES-256)

Enterprise AWS security (VPC)

Complex spreadsheet work that BillGauge automates

"Hours of manual spreadsheet work in Excel and Google Sheets reduced to minutes with automated processing"

Complete Automation Workflow

From utility bill to actionable data in seconds

Upload your utility bills

PDF, images, or any format

Email integration

Forward bills automatically

Custom setup

API / Enterprise integration

BillGauge provides

Automated Data Extraction

Intelligently extracts all data from any utility bill format, with integrated editor for human verification

Automated Property Matching

Smart matching system connects each utility bill to the correct property in your portfolio

Instant Tenant Cost Allocation

Apply pre-built split rules or flat rates

Customizable for every utility type

Anomaly Detection

Automated flagging of data discrepancies

Complete, easily searchable utilities ledger

Tenant Invoices and Billing

Automated invoices with cost breakdowns

Integrated utility payment system

Utility Analytics

Portfolio-wide cost and usage insights

Energy efficiency metrics per property

Get started free

No payment details required

Bank level encryption (AES-256)

Enterprise AWS security (VPC)

Built for Property Management / Investment

Export to CSV, Excel, Quickbooks, AppFolio, Buildium, Yardi

Handle thousands of properties with bulk operations and CSV / API access

Audit-proof record keeping of utility bills and cost allocations

Features

Professional tools for those handling utility bill processing at scale

Efficient Bill Ingestion & Verification

Inspect and verify utility bills with ease

Easily verify auto-extracted data

Built-in editor to manually verify original bills side-by-side with data

Bulk bill ingestion

Upload utility bills simultaneously in PDF, PNG, and other formats. Optionally use e-mail forwarding, API integration or a custom pipeline.

Automated anomaly detection

Built-in editor automatically highlight anomalies in bill data

Bill verification interface showing side-by-side comparison

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Audit-Proof Bill Management

Complete, comprehensive oversight of utility bills

Advanced search and filtering

Instantly locate any bill, search across all bill data and metadata

Audit-ready record keeping

Maintain compliant records with payment status tracking

Seamless data export

Export to CSV, Excel, QuickBooks, AppFolio, Buildium, and Yardi

Bill management dashboard with search and filtering capabilities

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Automated Tenant Cost Allocation

Instant utility cost distribution across units

Flexible allocation rules

Configure flat rates or RUBS-compliant cost allocation based on square footage, bedrooms, and other criteria

Auto-generated professional invoices

Detailed tenant invoices, optionally with cost breakdowns

Bulk portfolio management

Add and edit properties through CSV / API / built-in bulk operations

Property management interface showing cost allocation rules

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Streamlined Tenant Billing

Efficient payment collection and tracking

Bulk invoice distribution

Generate and send hundreds of professional invoices with a single click

Get paid directly

Integrated payment system with automated payment links and emails - send to all tenants with one click

Export financial data

Export to CSV, Excel, QuickBooks, AppFolio, Buildium, Yardi, and more

Tenant billing dashboard with payment tracking

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Import Data At Scale

Scalable property and tenant data management

Guided bulk importer

Step-by-step importer for properties, units, tenants, and allocation rules

Real-time data synchronization

Automatic synchronization across platforms through API

Dedicated onboarding

Professional data migration support available

Bulk import interface for properties and tenant data

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Advanced Utility Analytics

Portfolio-wide insights and reporting

Portfolio analytics

Comprehensive cost and usage analysis across all properties

Efficiency metrics per property

Energy efficiency trends to optimize property performance

Create analytics reports

Export every graph to CSV / PNG for further analysis or sharing

Analytics dashboard showing utility cost trends and insights

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Additional Features

Extended functionality to streamline your utility bill processing workflow

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Automated Error Detection

Anomaly detection for utility bills

Easily audit utility bills with data flagged as missing or containing unusual patterns.

Automatically highlight data inconsistencies

Flag unusual usage patterns

Streamlined error correction workflow

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Easy Utility Bill Ingestion

Streamlined bill processing workflow

Drag and drop all utility bills at once (PDF, PNG and so on). Or auto-ingest by email.

Support for multiple file formats

Bulk upload capabilities

Email forwarding possibility

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API Functionality

Programmatic access and integration

Programmatic access to upload utility bills, manage properties, and export data.

RESTful API endpoints

Automated data synchronization

Custom integration capabilities

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Advanced Utility Bill Handling

Complex bill processing capabilities

Handles bills spanning across months and utilities

Multi-month bill allocation

Complex utility combinations

Proportional cost distribution

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Customizable Tenant Billing

Professional tenant communication

Automated invoices with detailed utility breakdowns.

Customizable invoice templates

Detailed utility breakdowns

Option to add monthly rent as part of billing

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Tenant Payment Tracking

Comprehensive payment management

Track payment status and automate tenant communication.

Get paid directly with Stripe integration

Send all payment emails with one click

Real-time payment tracking

Try out BillGauge

Join property managers, real estate investors and homeowner associations who've eliminated days of manual work monthly. Start processing your utility bills with BillGauge today.

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No payment details required